If you have booked a Space Only stand, your stand will not come with any electrics, carpet or walling. It is your responsibility to order these in advance.

PLEASE NOTE that all additional orders will have to be paid by the exhibiting company, and not any third parties such as stand builders.

The regulations below are supported by and should be followed in conjunction with the current eGuide, available here

The overall height should not exceed 4000mm from venue floor level. Requests to build to heights over 4000mm will be considered provided that they are submitted to the Ops Squad team in writing. Please send any requests to admin@opssquad.co.uk

You must submit your stand plans to Ops Squad as soon as possible so they may be checked to ensure that they comply with the venue and local authority regulations detailed later in this section. All space only stand plans must be submitted by 18th September 2024 to admin@opssquad.co.uk

These plans must include:

1. Detailed drawings of your stand.
2. All dimensions, detail build materials, include at least a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
3. Your stand constructor’s public liability insurance
4. A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
5. A Method Statement
6. A Health & Safety Declaration
7. A Construction Phase Plan

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact name and company of the person responsible for the stand build. Approval must not be assumed until written permission to build is received. Once permission to build has been received, no alteration may be made to the submitted design without further approval being sought.

Stand Construction Regulations

• No more than 50% of any open side may be walled in.
• Any rigging must be a maximum of 6m from the ground.
• If you wish to wall in over 50% of an open side, walling should be stepped in 1m or made of translucent material.
• On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides.
• Space only stands building over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighbouring stands
• All construction and displays must be made from fireproofed materials and installed to the satisfaction of the authorities.
• Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
• Only NEC approved carpet tape suppliers must be used if you are laying your own floor covering. Full detail can be found here.
• You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers Office.
• The reverse of walls over 2500mm must be dressed in white down to the height of 2500mm.
• No graphics/ branding may be applied to the reverse of any party walling which overlooks neighbouring stands.
• Your stand build, materials and dressing items must comply with eGuide and venue regulations.
• Your stand build contractor must comply with CDM regulations and submit all required paperwork and documentation to Ops Squad, our appointed Stand Auditors by the plan submission deadline of Wednesday 18th September (email to admin@opssquad.co.uk).

Complex Stands

Complex Stands are defined as:

• Stand designs that contain any part of the stand which is over 4000mm in height
• Stand designs including a platform of over 599mm above floor level
• Stand designs or equipment that contains steps
• Any bespoke suspended structures

In all COMPLEX cases, structural calculations providing the strength and stability of the complex structure will be required. If complex, fees are applicable, invoices for complex fees will be paid for in advance of the stand being approved. The exhibitor will be liable for all costs and charges relating to this.

All space only exhibitors must submit their Stand Plans, Risk Assessments, Method Statements and Insurance Certificates to Ops Squad: admin@opssquad.co.uk

Space Only Contractors – Marsden Exhibitions

We are excited to announce our collaboration with Easyfairs as their nominated supplier for exhibition stands.

Our team specialises in crafting, innovative and sustainable exhibition solutions that make a lasting impact. With a focus on bespoke designs, we bring your brand to life, creating engaging and memorable experiences for your audience. From conceptualisation to installation, we ensure every detail reflects your unique vision and goals. Partner with us to elevate your next event and stand out on the exhibition floor with a design that truly represents your brand!

If you would like to stand out at Advanced Engineering, here you can find our space only contractors guide for exhibiting with them.

Please contact info@marsdendirect.co.uk or call 01509 238800 for more information, or you can visit their website here.